Email Notifications Overview

SafetyPlusWeb can automatically send email notifications to your employees if the employee has an email in the system.  Before an employee can receive notifications, ensure that

Add an employee's email address:

  • Add an email address to an employee by logging in as an admin and going to Admin > Company > Employees > click the employee’s name > Details > enter the email address in the corresponding textbox > Save

There are 2 different groups of notifications that SafetyPlusWeb sends based on the timing and frequency of the email. 

WEEKLY NOTIFICATION

This notification is an email sent every Monday morning to any employee who matches one or more of the notification categories below. This notification is controlled at the company level, meaning that these notifications must be activated across the entire company for any of the emails to be sent. If an employee meets the criteria for multiple categories listed, their weekly email will include multiple links to satisfy each category. This is a sample of the weekly email including 2 types of notification links.

Activate Company Weekly Notifications
    • To activate notifications, log-in as an admin and go to Admin > Company > Manage > Scroll down to the bottom on the “details” tab > check the box next to “Receive Weekly  Notifications” > Update Company.

Weekly Notification Categories:

  • PERSONAL- any employee that has an email in SPW will receive a notification of the training that is due to expire in the next 30 days, is already expired, or has not been taken.
  • SUPERVISORS- will receive an email listing missing training for any employee that they oversee and any open inspections that they are assigned to.
  • COMPANY WIDE DOT- can be activated for any employee by going to their edit details page > other and selecting that box. This will notify the employee of outstanding DOT course requirements for the entire company.
  • COMPANY WIDE- can be activated for any employee by going to their edit details page > other and selecting that box. These notifications include all training that is due, all Dot information, and all open inspections.

IMMEDIATE NOTIFICATIONS

This email will be sent at the time the record is added to the system. Each individual entry into the categories below generates a separate email notification.

  • INCIDENTS- can be activated for any employee by going to their edit details page > other and selecting that box.
  • EXAMS- can be activated for any employee by going to their edit details page > other. This will send an email anytime an employee takes an exam in SafetyPlusWeb with a PDF of the test and the score.
  • MEETINGS- can be activated for any employee by going to their edit details page > other and selecting that box. The employee completing a meeting can add other recipients at the end of the individual Meeting
  • AUDITS- can be activated for any employee by going to their edit details page > other and selecting that box. The Supervisor selected for the individual audit will be notified plus anyone else who is added at the end of the Audit