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SafetyPlusWeb Terms Glossary

This article compares how terms used in SafetyPlusWeb may be similar or different from terms used in other fields.

SPW Term SPW Description Similar Terms Use Case & Other Details
Area The physical location used in an audit, inspection, or incident. Examples may include "plant", "warehouse", "yard", "office", "jobsite", etc. Work Area, Facility, Job Site  Areas typically match the type the industrial in which you work. If your company works on multiple job sites (construction or contracting) then areas are likely to be the job sites. Companies with facilities/shops are likely to use areas to denote different areas within that workspace.
Audit An Audit is a compliance checklist of items for a specific area, job, or process and used to identify inspection items. Safety Audit, Inspection A safety audit is a structured process whereby information is collected relating to the efficiency, effectiveness, and reliability of a company's total health and safety management system.
Back-data Past training and other course data keyed into a customer's SPW account during implementation to provide future training renewal dates. Historical Records  Documenting records of any requirement previously completed that will be tracked in SPW as a course. This give employees credit for work completed and sets the stage for future reminders near the expiration time of the course.
Classification Used to assign multiple courses to multiple employees at once. Classifications are broad groups of "core training" often based broad descriptions of the work completed. Training Matrix Classifications are often general terms like "field", "office", or "warehouse".
Collector A person or collection site who collects, inspects, and submits a specimen for substance abuse testing along with the completed Federal Drug Testing Custody and Control Form, if needed.   This person is responsible for ensuring the integrity of the sample and that the employee follows proper guidelines while providing the sample. 
Course A course can be any company requirement wished to be tracked, most commonly used for training, but could also be used to track renewal intervals for other items.  Requirement Anything tracked at the employee level whether training, certifications, occupational health items, Drug Test records, Background Checks, procedure or policy acknowledgements, and more!
Inspection Refers to individual items that are found in the workplace, usually during the course of an Audit, deemed to be hazardous or otherwise non-compliant and in need of correction/fixing.  Hazard, Issue, Finding, Problem Often used to refer to that act of conducing a safety, quality, or equipment inspection (what we call an “Audit” in SPW), or getting hit with an OSHA inspection.
Inspector A person who conducts a safety audit or single inspection in SPW. Safety Inspector, Auditor This can be any company employees or could also refer to a government agent who inspects organizations, factories, machines, equipment, work places, working and health conditions and common utilities to ensure government rules and regulations as well as industry standards regarding occupational health and safety are being complied with.
Landing Page The SPW employee page where a company's employees log in with their employee ID for training courses, and tasks. Employee Page, Training Login, Training Page  
Qualification Used to assign multiple courses to multiple employees at once. Qualifications are narrow groups of more specialized items that are usually based on what an employee does, or where they can go. Cert. A special skill or type of experience or knowledge that makes someone suitable to do a particular job or activity. Sometimes customers narrowly interpret qualifications as a singular training credential. 
Resources Safety related support materials in the form of documents, spreadsheets, posters, and forms in SPW. Also the document upload module itself. Documentation Customers think of the resource library as the document repository or online filing cabinet.
Risk Assessment Code (RAC) A number ranking system in SPW, from 1 Low to 3 High, to assess the potential safety risk of an inspection item.   Similar to many other types of coded risk categorization. 
Supervisor A person designated in an SPW employee roster who may manage an associated employee and may correct inspections and/or incidents if assigned. Responsible Party, Boss, Manager "Supervisor" in SPW has specific email functionality that the customers need to understand. 
Training In SPW, any course that has been completed or assigned.  Requirements Training is teaching, or developing in oneself or others, any skills and knowledge or fitness that relate to specific useful competencies, and has specific goals of improving one's capability, capacity, productivity, and performance.   
Training in SPW can be used to track any type of requirement.
User A person with a SPW administrative login at any credential level. "Users" are not individual employees accessing landing pages.  Software User, Administrator All employees have access to their own landing page information. A user has access above and beyond their own personal details.
User Role Permission Login level group permissions assigned to a user based on SPW functionality, usually as Admin, Viewer, or LimitedViewer.   A user role is a collection of user permissions enabling you to delegate responsibilities and permissions to certain users only.
Wizard The Data Entry Wizard is a function in SPW to quickly complete keyed tasks such as courses, inspections, incidents, and substance abuse. Data Entry